Find out if you have the help of other Marshals/MiTs.
Post the Marshals List and ask for help!
Make sure your event is on the Youth Combat Calendar.
Decide if you’ll run a tourney.
Arrange prizes for tourney winners (3 Divisions. Prizes for Chivalry, too).
Hype the event.
Bring to the Event:
Waivers
Authorization Forms
Clipboard
Pens
Sign in sheet for Marshals
Sign in sheet for Fighters
Marshal stick
Water for fighters (Especially if none is supplied on site, and even if it is!)
Garbage bags
Table if you have one (if not supplied on site)
Easy up if you have one (if shelter is not supplied by site)
Ropes/caution tape to mark the list (stakes for outdoor use)
Weapon and Gear Fixing Essentials
Loaner Gear if you have it
Prizes if you’re supplying them
Anything you need for your particular games and scenarios
At the Event
Arrive at least an hour before list is to open so you can:
Set up list area
Walk area and look for hazards (glass, sticks, holes, dog poop)
Set up fighter sign-in area
Establish a “gear dump” area/fighter hang-out area
Start a Marshals’ Sign-in Sheet
Assess your helpers and designate responsibility (utilize experienced fighters!)
Assess fighters and revise plans to according to number, ability, staff
Hold a quick meeting so Marshals, fighters, and parents know what’s on the agenda
Other Notes:
Try to stay on schedule
If you hold Authorizations, check Completed Authorization Forms for legible contact info and the signatures of Marshals and parents before everyone leaves!
After You’re Done:
Inform Heralds of any young fighters to be honored in court.
Go to Court yourself if you’re the one honoring young fighters.
Give any completed waivers to Event Autocrat.
Make copies of Completed Authorization Forms and mail originals to the MoL of Youth Combat.
Thank your helpers, honor young fighters, and gloat about your event on the Youth Combat List!